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Administrative Review Reminder and a New Process

" September 30, 2021 - Administrative reviews, with few exceptions, include a review of a CE's procurement policy and practice. Also, Community Operations has adopted a new policy and practice of sending Notices to CEs. Click here to learn more.
September 30, 2021 - An administrative review of a CE’s CACFP occurs, generally, once every three years and has two segments, an operations portion and a financial portion.

The financial review entails a comprehensive look at the way CACFP funds are used to support the development and delivery of meals to the eligible population served by the CE. A particular focus of the financial review involves an assessment of the CE’s procurement policies and practices.

A CE is required to have a written procurement policy, and to show evidence that in the course of procuring good and services, the policy was followed. The elements that the procurement policy must contain are found in Section 7300 of the CACFP Handbooks found here.

Besides the required elements, particularly when procuring vended meals with an annual cost equal to or over $50,000.00, the “Invitation to Bid” (IFB) form found here must be used.

While prior permission is not required to advertise and finalize a major purchase, including an IFB for vended meals, TDA staff are available to provide technical assistance in the development, bid opening, and final contracting portions of the procurement process. You may request our assistance by sending an email to

Please note:
TDA F&N Community Operations has adopted a new process for sending Administrative Review (AR) notices to CEs. Effective immediately, AR notices will be sent to CEs via email (with PDF files of Notices as attachments) to the principal individuals listed on the CE’s approved program application in TXUNPS, when all of the email addresses are available.

TDA F&N Community Operations will send AR notices via certified letter if the email information is not available in the CE’s approved program application for all applicable CE representatives. To facilitate efficient communication, please take the time to ensure all CE representatives’ contact information is in your program application, and update as appropriate.

TDA F&N Policy is in the process of updating the CACFP and SFSP policy information on to reflect this change in procedure.


Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: How to File a Complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410
Fax: (202) 690-7442; or
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Texas Department of Agriculture

Commissioner Sid Miller

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