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Food Service Management Companies
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| Tour of Texas for PY 27-28 RFP/New & Renewal Contract |
| ESC |
Date |
Region |
Address |
Registration Link |
| ESC 2 |
September 24, 2026 (Thursday)
Education Service Center |
2 |
209 North Water Street
Corpus Christi, TX 78401 |
Registration Link |
| ESC 4 |
September 30, 2026 (Wednesday)
Education Service Center |
4 |
7200 NW 100 Drive
Houston, TX 77040 |
Registration Link |
| ESC 11 |
October 07, 2026, (Wednesday)
Education Service Center Region |
11 |
1451 S Cherry Ln
White Settlement, TX 76108 |
Registration Link |
| ESC 10 |
October 08, 2026, (Wednesday)
Education Service Center |
10 |
Dallas ISD, Maria Luna Facility:
1515 Al Lipscomb Way, Dallas, 75215 |
Registration Link |
| ESC 17 |
October 14, 2026, (Wednesday)
Education Service Center |
17 |
1111 W Loop 289
Lubbock, TX 79416 |
Registration Link |
| ESC 20 |
October 22, 2026, (Thursday)
Education Service Center |
20 |
1314 Hines
San Antonio, TX 78208 |
Registration Link |
| ESC 12 |
October 27, 2026 (Tuesday)
Education Service Center |
12 |
2101 W Loop 340
Waco, TX 76712 |
Registration Link |
| ESC 13 |
October 29, 2026 (Thursday)
Education Service Center |
13 |
5701 Springdale Rd
Austin, TX 78723 |
Registration Link |
The ESC Contact List is here.
Need a Smartsheet account? Click here to get an account.
Additional information? Reach out to your ESC or contact us at fsmc@texasagriculture.gov
Important Resources |
Important Dates
SFA Important Dates
September 2026: RFP process opens (web-based application)
October 6, 2026: Renewal process opens
November 1, 2026: FSMC CPI Request Due (Renewal Process) - FSMC must provide written notice, via the Methodology for Fixed Price Meal Rate, of their requested CPI adjustment, or confirm no change, to the SFA.
November 15, 2026: SFA CPI Response Due (Renewal Process) - SFA must respond in writing, via the Methodology for Fixed Price Meal Rate, to the CPI request.
November 30, 2026: Agreement Deadline (Renewal Process) - FSMC and SFA must have written agreement on CPI. If the parties cannot reach written agreement, the SFA may rebid the contract or elect to self-operate.
December 4, 2026: All new contracts (RFPs) must be submitted to TDA for approval to publish
December 15, 2026: TDA Notification or RFP Due - SFAs must notify TDA of the agreed CPI for renewal or submit a new RFP.
February 12, 2027: Renewal documents must be submitted to TDA for approval
April 16, 2027: New contract selections must be submitted to TDA for approval to award/execute
June 17, 2027: New contract and renewals must be signed/executed and submitted to TDA.
TDA Important Dates
February 23, 2027: new contracts must be approved to publish.
May 17, 2027: all contracts/renewals approved to execute by TDA.
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FSMC Frequently Asked Questions
(Archived March 11, 2026. Guidance now incorporated into Section 18 of the ARM.)
USDA Guidance on Contracting with FSMCs
FSMC Quick Reference Guide
USDA Policy Best Practices for Contracting with FSMCs
The Meal Equivalency Factor for 2026-2027 is $5.16
NSLP Sample Cycle Menus
Pre-K
K-5th
6th-8th
9th-12th
SBP Sample Cycle Menus
Pre-K
K-5th
6th-8th
9th-12th
CACFP Sample Cycle Menus (Updated 8.28.24)
Traditional Breakfast
Traditional Lunch
At Risk Lunch/Supper
USDA Foods Resources
Advisory Board Resources
Advisory Board meeting template – RFP Phase
Advisory Board meeting template – FSMC Proposed Menu Changes
Advisory Board meeting template – General meeting
Survey – middle/high school students
Survey – parents/teachers
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FSMC Performance Review Report 2021-2025 (Updated 7.23.2025)
Food Distribution Policy Memo FD-080
Food Distribution Policy Memo FD-110
TDA's Staffing Guidelines 2024-25
Financial Management: A Course for School Nutrition Directors
FSMC Contract Review Form
Instructions- Contract Review Form
USDA Foods Reconciliation Tool Template
USDA Commodities Cost Management Tool
FSMC Job Descriptions
SFA Food Service Assistant
SFA Food Service Supervisor/Director
SFA Food Service Manager
FSMC Coordinator/Manager
Sample Invoice
MPLH Worksheet |
FSMC Fridays
Look for updated information coming soon!
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New Contract
Documents
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Renewal Documents
FSMC Contract Renewal Checklist
Methodology for Fixed Price Meal Rate |
TDA Updates for Vendors
Presentation
The Texas Department of Agriculture (TDA) Food and Nutrition Division will not make any modifications to the FSMC Registered Vendor List on SquareMeals until the next vendor registration cycle beginning July 1st. If any updates to contact information are required, the Food Service Management Company (FSMC) should email the School Food Authority (SFA) contact to ensure that the correct details are provided. Please include the FSMC email inbox (fsmc@texasagriculture.gov) on the correspondence for awareness.
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TDA Registered Vendor List
Annually, FSMCs must be registered to do business in Texas. Registration as a Texas vendor is not permanent. FSMC vendors can be removed from the approved FSMC vendor list due to providing false information or by demonstrating systemic or continued non-compliance with Child Nutrition regulations.
2027-2028 Contract Year FSMC Registered Vendor list
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FSMC Registration
The Texas Food Service Management Company (FSMC) registration process for new and renewing vendors (2028-29) contracts will open from July 1, 2026, to July 1, 2027.
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FSMC Vendor Eligibility Notice
At the time of application (and while listed on the TDA approved FSMC vendor list) businesses must be registered to do business in the State of Texas, and remain in good standing with the Texas Secretary of State (SOS) as well as the Office of the Comptroller (OTC). Also, the legal name of the organization as it is listed by the SOS and the OTC must match the legal name as noted on the application.
- Modification of the posted contract documentation and templates is strictly prohibited.
- If the Request for Proposal and Contract is altered in any manner without prior approval, it may be considered an unapproved contract and may result in SFA being required to pay its FSMC using funds other than the school nutrition funds.
- For technical assistance, please contact your local ESC representative.
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FSMC Rules and Regulations
Food Distribution Policy Memo FD-080 provides information on the reconciliation requirements for SFAs to ensure full crediting of allocated USDA foods.
Food Distribution Policy Memo FD-110 clarifies requirements in crediting for, and use of, USDA donated foods in contracts with Food Service Management Companies, and provides guidance to ensure compliance with such requirements in the first and final years of such contracts.
Reminder
To assist in resolving or addressing possible disputes or contract issues that may occur during the contractual term, TDA reminds all contracting entities (CE) to utilize a dispute resolution process in the event of a possible conflict arising between the CE and the Food Service Management Company during the course of the contract. Any dispute resolution process should be reviewed and approved by the district’s legal representative(s); please note that TDA cannot provide any legal advice to non-TDA staff/groups.
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Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help. Additional translations services available as well.
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In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity.
Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.
To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/ad-3027.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:
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1. Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. Fax: (833) 256-1665 or (202) 690-7442; or
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| This institution is an equal opportunity provider. |
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