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Food Service Management Companies
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| FOR SFAs |
School Food Authority Timelines:
- December 31 - New Contracts must be submitted to TDA for approval to publish.
- March 1 - Renewals must be submitted to TDA for approval.
- April 17 - New Contract selections must be submitted to TDA for approval to award/execute.
- June 21 - New Contracts and Renewals must be signed/executed and provided to TDA.
TDA Timelines:
- October 15 - Contract Documents available.
- February 15 - New Contracts must be approved to publish.
- May 1 - TDA to approve all FSMC New Contract and Renewal submissions.
Timelines Updated 10/26/2022
Important
- Modification of the posted contract documentation and templates is strictly prohibited.
- If the Request for Proposal and Contract is altered in any manner without prior approval, it may be considered an unapproved contract and may result in SFA being required to pay its FSMC using funds other than the school nutrition funds.
- For technical assistance, please contact your local ESC representative.
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New Contracts
Renewal Cost-Reimbursable
Fixed Rate Renewal
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FOR FSMCs
TDA Approved FSMC Vendor List Registration
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All FSMCs must be registered to do business in Texas at the time of application and must maintain registration to provide services in Texas.
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Registration as a Texas vendor is not permanent. FSMC Vendors can be removed from the approved FSMC Vendor list due to providing false information or by demonstrating systemic or continued non-compliance.
FSMC RegistrationThe Texas FSMC Registration for new and renewing vendors in the 2022-2023 school year is closed as of July 31.
FSMC Vendor Eligibility Notice
At the time of application (and while listed on the TDA-approved FSMC Vendor List) businesses must be registered to do business in the State of Texas, and remain in good standing with the Texas Secretary of State (SOS) as well as the Office of the Comptroller (OTC). Also, the legal name of the organization as it is listed by the SOS and the OTC must match the legal name as noted on the application.
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FSMC Rules and Regulations
Food Distribution Policy Memo FD-080 provides information on the reconciliation requirements for SFAs to ensure full crediting of allocated USDA foods.
Food Distribution Policy Memo FD-110 clarifies requirements in crediting for, and use of, USDA donated foods in contracts with Food Service Management Companies, and provides guidance to ensure compliance with such requirements in the first and final years of such contracts.
Reminder
To assist in resolving or addressing possible disputes or contract issues that may occur during the contractual term, TDA reminds all contracting entities (CE) to utilize a dispute resolution process in the event of a possible conflict arising between the CE and the Food Service Management Company during the course of the contract. Any dispute resolution process should be reviewed and approved by the district’s legal representative(s); please note that TDA cannot provide any legal advice to non-TDA staff/groups.
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Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help. Additional translations services available as well.
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In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.
Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.
To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:
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1. Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. Fax: (833) 256-1665 or (202) 690-7442; or
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| This institution is an equal opportunity provider. |
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