Compliance for Summer Meal Programs
Avoiding the Pitfalls - SFSP Common Findings

The Texas Department of Agriculture (TDA) provides the following information regarding the most common administrative review findings in the Summer Meal Programs to assist a contracting entity (CE) in identifying potential problems. Avoiding these pitfalls will help CEs stay in compliance with program requirements and receive full reimbursement for eligible expenses. Most of all, preventing these common findings will help you and TDA achieve the goal of making sure that healthy meals and snacks are provided for children. Click the buttons below to view the SFSP or SSO AR Lessons Learned.
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 Preventing Common Administrative Review Findings

  • Set up and use a financial management system.
  • Develop a system to keep all the required documents and forms organized and protected from weather incidents (examples include floods and fire) and theft. Schedule time to maintain the paperwork.
  • Train employees on the processes implemented and assign duties to follow through with the processes.

Technical Assistance

Please contact your local Education Service Center representative(s) for technical assistance. Click on this link for their contact information.

Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help. Additional translations services available as well.

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at:, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1. Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. Fax: (833) 256-1665 or (202) 690-7442; or
This institution is an equal opportunity provider. Logo

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