Programs > Summer Meal Programs > Renewing CEs
Application Information for Renewing CEs
Interested Applicants
The information on this page is only for renewing SFSP CEs. If you are NOT a renewing Contracting Entity (CE), visit the New Applicants page to learn more about the Summer Food Service Program (SFSP). 
CEs Not Renewing
CEs that do not wish to renew their participation must submit a written request to terminate their FND Permanent Agreement by mutual consent. If a mutual termination request is not received, for those that do not participate in a program year, they must reapply as new if they wish to resume operations in the next program year. 
 
Renewing CEs

Please refer to the TDA SFSP Supplemental Handbook for additional guidance that clarifies and/or supplements policy by the USDA in the Administrative Guidance for Sponsors (AGS) and policy memos.

Latest Program Application Updates
Important Renewal Application Deadlines:

DUE DATES: 
  • January 15, 2024 - Application Packets open in TX-UNPS.
  • March 15, 2024 - Last day to submit Application Packets in TX-UNPS to TDA if CE is requesting advance payments. Application Packets submitted in TX-UNPS after this date will not be eligible to receive advance payments for summer 2024.
  • April 15, 2024 - Last day to submit the SFSP Intake Form via squaremeals.org to initiate the potential applicant review process.  Last day to submit the SFSP Application Packet in TX-UNPS for all renewing SFSP CEs that are Not in Good Standing (including CEs with a temporary deferred Serious Deficiency [SD]) for SFSP 2022, CACFP 2022 and/or CACFP 2023.
  • May 1, 2024 - Last day to submit Application Packets for all other renewing CEs.
     

ADVANCE PAYMENTS:

Advance payments are made monthly by June 1, July 15, and August 15.  To receive an advanced payment, eligible CEs must submit requests according to the following submission dates below:
 
Advance Month Submission Timeframe
June  04/08/2024-05/22/2024
July  05/16/2024-07/05/2024
August  06/06/2024-08/05/2024

For additional information on advance payments, please refer to TDA's SFSP Supplemental Handbook, Chapter 9 - Program Costs for Reimbursements.
 
Documentation Submittal Guidance:
At minimum, the following information must be submitted:
1. Contracting Entity Application
        • Any fields that have changed
        • All fields for which the information did not populate from the prior program year.
2. Annual Audit 
        • Information in this screen must be completed if applicable to your entity type.
        • Application will be returned for incomplete if screen not completed.
3. Health Department Notifications
        • Ensure all sites for which have been submitted for review have a corresponding health department notification.
        • Application will be returned for incomplete if notifications have not been submitted.
 
General Application Guidance:
DOCUMENTATION SUBMISSIONS:
Submit required documents and completed application (include your contracting entity (CE) ID on all correspondence, if applicable) to one of the following:
Email to:       
SFSP.Bops@TexasAgriculture.gov

Mail to:         
Texas Department of Agriculture
Food and Nutrition Division

Attn: F&N Business Management - Program Eligibility

P.O. Box 12847

Austin, Texas 78711

Overnight to:
Texas Department of Agriculture           
Food and Nutrition Division             
Attn: F&N Business Management - Program Eligibility 
1700 North Congress Ave.

Austin, Texas 78701
Important Application Tools:
Stats and Data

Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help. Additional translations services available as well.

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/ad-3027.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:
1. Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. Fax: (833) 256-1665 or (202) 690-7442; or
This institution is an equal opportunity provider.
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