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Published: 25 days ago
" USDA Foods Inventory and Contract Management
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**SY25 Mid-Year Inventory Counts will be conducted in November and December for all State Contracted Warehouses (EPFH, SAFB, USF, and GSF). Plan your delivery orders accordingly. A Smartsheet notification was sent to all CEs regarding the SY25 Mid-Year Inventory Counts.**
•TX-UNPS is not used for SY25 delivery orders. It is currently closed for all State Contracted Warehouses.
•Your State Contracted Warehouse inventory system is the inventory system used for SY25, so it is highly important that training has been completed for staff that place delivery orders and maintain inventory at your school sites. Ask system questions directly to the State Contracted Warehouse staff.
•Ensure you are organizing your current storage space to make room for your SY25 USDA Foods and monitor your inventory in conjunction with your menu planning. If you have any questions regarding your menus and/or inventory, contact your Education Service Center representative.
•As a reminder, keep your USDA Foods inventory levels less than 6MOH to maintain compliance with the NSLP for SY25. Monitor your Best-If-Used-By Dates, Expiration Dates, and Pack Dates to maintain inventory at optimum quality.
•Ensure all invoices are paid within 30 days of receiving your inventory/private storage fees.
•TDA has been reviewing the SY25 Private Storage reports from all FDP Regions and has instructed State Contracted Warehouses to force ship inventory that has been sitting over 45 days to your sites. Please place your delivery orders, accordingly.
• As you are aware, the Weekly Commodity Bulletin is no longer available to schools in TX-UNPS. In previous years, TDA has utilized the below reports/resources to pull together the information presented within the Weekly Commodity Bulletin. Each school will need to review the following reports/resources to gather the necessary information:
1. Identify items received/used through the reports below:
*WBSCM Reports*
a. Requisition Status Report
b. Value of Commodities Received – details products that have been shipped to your warehouse or processor:
*State Contracted Warehouse reports
*DOD Usage Reports
*ProcessorLink or K12 usage Reports
2. Once you have items used/received items, you can use one of two tools on SquareMeals to determine value of commodities received:
a. Cost Comparison Tool – used to help you determine the value of commodities received to ensure that your school received the correct credit, rebates, or discounts.
b. USDA Process Material Prices – provides an average material price for all USDA Foods even though it references Processor Materials.
3. If you need additional support with these, please contact your Education Service Representative.
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Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help. Additional translations services available as well.
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In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.
Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.
To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/ad-3027.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:
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1. Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. Fax: (833) 256-1665 or (202) 690-7442; or
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| This institution is an equal opportunity provider. |
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