DUE DATES FOR FSMC CONTRACTS
SFAs must provide a completed copy of the Request for Proposal and Contract, with supporting documentation and the criteria for evaluation, before advertising, to TDA for approval no later than February 25th, 2021.
- Any Request for Proposal and Contract submitted after that date may not allow enough time to complete the required approval process by May 10 of the procurement year; therefore, the SFA would have to self-operate its food service operation.
SFAs must notify TDA each year of the remaining four years of the contract of the SFA’s intent to renew the contract for TDA approval by April 30 of each year.
The FSMC contract is not considered executable until approval has been granted by TDA. Failure to submit by the appropriate due date may result in longer than usual review and possible TDA approval.
TDA Approved FSMC Vendor List Registration
Click here to view the current FSMC Vendor List.
Registration for Next School Year
The FSMC Registration the FSMC Vendor List is currently closed for School Year 2021-2022.
FSMC Vendor Eligibility Notice
At the time of application (and while listed on the TDA-approved FSMC Vendor List) businesses must be registered to do business in the State of Texas, and remain in good standing with the Texas Secretary of State (SOS) as well as the Office of the Comptroller (OTC). Also, the legal name of the organization as it is listed by the SOS and the OTC must match the legal name as noted on the application.
FSMC Rules and Regulations
Food Distribution Policy Memo FD-110 clarifies requirements in crediting for, and use of, USDA donated foods in contracts with Food Service Management Companies, and provides guidance to ensure compliance with such requirements in the first and final years of such contracts.
Click here for USDA Guidance on Contracting with Food Service Management Companies.
To assist in resolving or addressing possible disputes or contract issues that may occur during the contractual term, TDA reminds all contracting entities (CE) to utilize a dispute resolution process in the event of a possible conflict arising between the CE and the Food Service Management Company during the course of the contract. Any dispute resolution process should be reviewed and approved by the district’s legal representative(s); please note that TDA cannot provide any legal advice to non-TDA staff/groups.