Latest Coronavirus Updates
COVID-19 Intake Forms
**ATTENTION: ALL CONTRACTING ENTITIES**
The new "Declare or Decline COVID-19 Meal Service Waiver Options Form" must be submitted by ALL CEs to indicate plans to use or not use waivers as described in the Form Instructions and the COVID-19 FAQs. For more information, click here.


Use the information below to complete the appropriate COVID-19-related intake form.


COVID-19 Intake Forms
All Contracting Entities (CEs) operating in Summer 2021 and School Year 2021-2022 must notify TDA if they are opting into the following waivers:
  • Non-congregate meal service
  • Alternative mealtimes
  • No child present/Parent pick-up
  • Offsite Monitoring
  • Offer vs Serve Waiver (for Senior High Schools only)
Use the following chart to identify the form you need to submit:
 Form Purpose Which CEs Need To Complete the Form  Type of Data
Reported 
 Name and
URL for Form
Are you planning on using, modifying or discontinuing use of the following waivers in Summer 2021 and/or School Year 2021-2022:
  • Non-congregate meal service
  • Alternative mealtimes
  • No child present/Parent pick-up
  • Offsite Monitoring
  • Offer vs Serve Waiver (for Senior High Schools only)
Any CACFP, NSLP, SBP, SFSP, or SSO operator
  • Which flexibility will implemented, modified or discontinued?
Declare or Decline Meal Service Options Waiver Form

Instructions for Declare or Decline Meal Service Options Waiver Form
Do you need to request an area eligibility waiver for SFSP sites?
Any SFSP operator that wishes to serve in-need-populations at open, area ineligible sites.

Note: SSO Operators are automatically approved for area eligibility waivers in Summer 2021 and SY 2021-2022.
  Area Eligibility Waiver Request for Summer 2021
TDA has requested that you complete a survey with program and site data from July 2020 to Dec 2020. This form is submitted just the one-time.
All CACFP/NSLP/SFSP/SSO that operated with waivers July 2020 to Dec 2020. 

SFSP/SSO operators will need to report the number of congregate/non-congregate meals served.

CACFP/NSLP operators can update the total number of meals served.

  • July 2020 to Dec 2020
  • Number of NSLP/SFSP/SSO school sites
  • Number of NSLP/SFSP/SSP non-school sites
  • Number of CACFP sites offering childcare
  • Number of CACFP sites serving meals only – no childcare
  • Number of congregate and non/congregate meals served
One-Time Data Collection Form - July 2020 to December 2020 (Required)
Do you need to report the number of meals served monthly in Jan 2021 to June 2021?
All CACFP/NSLP/SFSP/SSO operators using a COVID-19 flexibility.
  • The number of congregate/non-congregate meals served by program type
  • Number of sites operating by type
COVID-19 Monthly Site and Meal Count Data Submission

NOTE: This form must be submitted monthly at the same time that claims are filed in TX-UNPS.


Area Eligibility Waivers

TDA has updated the Area Eligibility Request Form for Summer 2021.

If a CE wants to operate a Summer 2021 SFSP site that is not area eligible, but with a significant low-income population, the SFSP CE may apply for approval to operate an open site that targets that high need population during the COVID-19 public health emergency by submitting the Area Eligibility During Summer 2021 Intake Form.

CEs with area eligibility waiver requests for their open sites that were previously approved for SY 2020-2021 or Summer 2020 are not required to resubmit this form for those sites if they remain open to the community during Summer 2021 operations.

However, if a CE with a previously approved waiver wants to operate new open sites under the waiver, it must submit the Area Eligibility Intake Form for those sites. Waivers granted will remain in effect through September 30, 2021 or the start of SY 2021-2022, whichever occurs first.

Note that closed enrolled sites will not be approved for an area eligibility waiver during Summer 2021.  For summer 2021 operations, CEs that want to operate a closed enrolled site must follow the standard eligibility requirements for closed enrolled sites.


Local Wellness Policy Extension Flexibility

USDA issued a nationwide waiver that allows NSLP/SBP Contracting Entities to complete their first triennial Local Wellness Policy assessment by June 30, 2022. CEs wishing to use this flexibility must notify TDA by completing this COVID-19 Local Wellness Policy Flexibility Intake Form by June 30, 2021. After June 30, this form will no longer be available.

CEs electing to use the June 30, 2022, deadline would complete a second triennial assessment by June 30, 2025. Operators that are prepared to complete their triennial assessment by the original extended date of June 30, 2021, are encouraged to do so.

Meal Pattern Waiver Request Form


The Meal Pattern Waiver Request Form allows meal pattern flexibilities to support access to nutritious meals while minimizing potential exposure to COVID-19 during SY 2020-2021. TDA's COVID-19 Meal Pattern Flexibility Options Training provides you guidance in determining if the waiver is appropriate for your situation.

Click here for the new Meal Pattern Waiver Request Form
, which has increased its functionality to allow for the following requests:

  • Meal pattern exceptions and changes under the following circumstances (refer to these instructions for more information):
    • Food component is unavailable due to supply disruption
    • Justified absence in adequate labor support due to unforeseen illness/quarantine of child nutrition staff member(s)
    • Shortage of planned packaging for the identified meal component
    • Lack of storage
  • Age/grade waiver requests for NSLP and SSO operators
  • Notification that NSLP/SBP CE intends to serve one type of milk at meal service

See below for additional resources about the meal pattern flexibility:



Notification of Intent to Use Retroactive Distribution of Commodity Supplemental Food Packages

Food Banks that plan to use retroactive distribution of CSFP food packages when a distribution site closes due to COVID-19 must notify TDA by submitting the following form:

Food Bank CSFP COVID-19 Participation Intake Form

Note that this flexibility is currently set to expire June 30, 2021.

Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: How to File a Complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410
Fax: (202) 690-7442; or
 
This institution is an equal opportunity provider.
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Commissioner Sid Miller

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