Latest News for the Food Distribution Program

NSLP-USDA Foods Inventory Management Guidance

Published: 161 days ago
" Per current federal and state guidelines, your inventory levels may not exceed a 6 Months-On-Hand level. Read more for guidance and reminders.
Per current federal and state guidelines, your inventory levels may not exceed a 6 Months-On-Hand level. Once your requested inventory is allocated to your account, ensure you utilize it by placing delivery orders. By ordering your inventory, you are reducing your overall inventory and remaining compliant with federal and state guidelines. If you are unable to utilize your inventory and find another school within your respective region, USDA Foods transfers are available. Please use the H4529 transfer JotForm located in SquareMeals.

How do I view my inventory? Monitor your inventory levels via your Weekly Commodity Bulletin. Pay close attention to your Summary of Commodities in the Warehouse section where it provides detailed inventory information under Free Storage, Short-Term Storage, and Long-Term Storage. TDA encourages to have as minimal to zero inventory in your Short and Long-Term Storage. For Regions 3 and 5, the Gold Star Foods online portal allows you to generate your own USDA Inventory By Lot report where you can review your inventory.

Storage Reminders: Free Storage: The state-contracted warehouse provides CEs with free storage for 45 days after the date of allocation as indicated in TX-UNPS. Short-Term Storage: begins with the 46th day of storage from the date of allocation as indicated in TX-UNPS. Long-Term Storage: begins at six months (or 181 days) from the date of allocation as indicated in TX-UNPS. For products in long-term storage, the state-contracted warehouse may charge double the short-term storage rate.


Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help. Additional translations services available as well.

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at:, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1. Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. Fax: (833) 256-1665 or (202) 690-7442; or
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