Once CEP is adopted, Contracting Entities (CEs) will follow steps outlined by
state and federal regulations.
Implementation – Counting and Claiming
CEs must implement procedures to ensure counting and claiming are properly performed and
reported for schools participating in CEP.
Procedures must ensure second meals are not claimed for reimbursement.
Tip: Schools may want to continue use of point
of service (POS) systems as a means to ensure second meals are not claimed for
Implementation – Collection of Socioeconomic Data
CEs may need to continue collecting socio-economic information from households for the purposes
other than determining eligibility for National School Lunch and School Breakfast Program
participation. CEs that participate in CEP must ensure that the collection and review of
such forms are paid for by non-school nutrition program (SNP) funds.
Tip: Ensure resources paid for by SNP funds, such as
POS systems, are not used to collect socio-economic information from households.
Tip: Ensure Child Nutrition staff are not paid
from federal funds to process socioeconomic forms.
An example of socioeconomic applications that may be used is available at:
Implementation – Visiting Students
If a student who does not attend a CEP school and is eligible to participate in the meal
program visits a CEP school within the same CE on an infrequent basis, the student should
be offered a reimbursable meal at no charge. Other circumstances and special situations related to visiting students are described in Administrator's Reference Manual (ARM), Section 7, Counting and Claiming which is located at www.squaremeals.org.
Implementation – Facilities
When electing CEP, schools should evaluate existing preparation and serving facilities. A
school might need to stagger lunchtimes or set up additional serving stations to accommodate
an increased number of students coming though the cafeteria line.
Implementation – Administrative Review
The Administrative Review will verify counting/claiming and eligibility certification used
to establish the claiming percentages.
Documentation must be retained according to record retention guidelines.