(877)TEX-MEAL
NSLP Administration & Forms
NSLP participants submit applications and file claims through the Texas Unified Nutrition Programs System: TX-UNPS. If you are unable to use an Internet-based application such as TX-UNPS, please contact TDA.
School Nutrition Programs Forms
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2014-2015 Paid Lunch Equity Tool    Download File    Download File    School Nutrition Programs
2015-2016 Income Eligibility Guidelines for Determining Free and Reduced Price Benefits    Download File        School Nutrition Programs
2015-2016 Paid Lunch Equity Tool    Download File    Download File    School Nutrition Programs
2016-2017 Application Letter to Household for Free and Reduced-Price School Meals    Download File        School Nutrition Programs
2016-2017 Application Letter to Household for Free and Reduced-Price School Meals - Spanish    Download File        School Nutrition Programs
2016-2017 Income Eligibility Guidelines for Determining Free and Reduced Price Benefits    Download File        School Nutrition Programs
2016-2017 Multi-Child Application for Free and Reduced-Price School Meals    Download File    Download File    School Nutrition Programs
2016-2017 Multi-Child Application for Free and Reduced-Price School Meals - Spanish    Download File    Download File    School Nutrition Programs
2016-2017 Multi-Child Application for Free and Reduced-Price School Meals (Nonpublic School Version)    Download File    Download File    School Nutrition Programs
2016-2017 Multi-Child Application for Free and Reduced-Price School Meals (Nonpublic School Version) - Spanish    Download File    Download File    School Nutrition Programs
2016-2017 Multi-Use Application for Free and Reduced-Price School Meals    Download File    Download File    School Nutrition Programs
2016-2017 Multi-Use Application for Free and Reduced-Price School Meals - Spanish    Download File    Download File    School Nutrition Programs
2016-2017 Paid Lunch Equity Tool    Download File    Download File    School Nutrition Programs
2017-2018 Income Eligibility Guidelines for Determining Free and Reduced Price Benefits    Download File        School Nutrition Programs
2017-2018 Paid Lunch Equity Tool    Download File    Download File    School Nutrition Programs
6 Cents - Certification Checklist    Download File        School Nutrition Programs
Addendum Question for Policy Statement for Free and Reduced-Price Meals, Attachment B: Meal Count/Collection Procedure(s)    Download File  Download File      School Nutrition Programs
Adult Meal Calculator Worksheet    Download File  Download File      School Nutrition Programs
And Justice for All (AJFA) Poster    Download File    Download File    School Nutrition Programs
Application for Texas Identification Number  AP-152 Download File        School Nutrition Programs
Application Frequently Asked Questions  Minimize 
 Who reviews and approves the completed application?

Upon receipt of the completed application, the Texas Department of Agriculture (TDA), Food and Nutrition (F&N) will review the application packet for completion.  Should further information be needed, TDA will notify you.


What can I expect?

The processing time to review and approve the completed application package can vary from 3 to 4 weeks depending upon current workload. Once the application package has been approved, the following will be sent to the Contracting Entity (CE):

  • A copy of the TDA FND Permanent Agreement or Contracting Entity Specific Amendment, as applicable, signed by the Chief Administrator for F&N, sent by mail,
  • Notification sent to each authorized representative as provided on Certificate of Authority for External Users (FND-101) providing information regarding accessing the Texas Unified Nutrition Programs System (TX-UNPS), sent via e-mail

 

When can we file the first claim for reimbursement?

Provided that you have sufficient records to substantiate your claim for reimbursement amounts, the first claim month period you may request reimbursement will be for the calendar month preceding the calendar month in which the Chief Administrator for F&N has signed and approved the TDA FND Permanent Agreement or Contracting Entity Specific Agreement, as applicable.  (For example, if the Chief Administrator for F&N has approved and signed the TDA FND Permanent Agreement on March 20, then a claim for reimbursement can be filed for the entire month of February.)


Proportion of Program/Nonprogram Revenue and Food Cost  Minimize 
Each year, CEs must assess their revenue from program food (reimbursable meals) and nonprogram food (non-reimbursable meals) to ensure that nonprogram food revenue generates at least the same proportion of revenue as it contributes toward total food costs. 

Revenue ratio:

Food cost ratio:

Nonprogram Food Revenue

>

Nonprogram Food Costs

Total program + 
nonprogram revenue

Total program foods +
nonprogram food costs


TDA provides the Program/Nonprogram Revenue Proportion Calculation Worksheet to assist CEs in determining if their program and nonprogram costs and income are proportional. CEs may also find that the USDA’s Paid Lunch Equity (PLE) Calculation Worksheet, which is used to determine  if the CE’s meal pricing system is equitable, will assist them in determining the proportion of program and nonprogram food costs and income.


Indirect Cost Guidance  Minimize 
The full cost of the NSLP and SBP includes both direct and indirect costs. Direct costs are incurred specifically for the NSLP and can be readily identified to a particular school food service objective. Allocation of indirect costs is necessary because it identifies the portion of the costs benefitting the school food service. The Indirect Cost Guidance and its attachment provide assistance to the CEs to ensure the nonprofit school food service (School Nutrition Program) account funds are limited to those expenses that are reasonable and necessary to provide quality meals for the NSLP and SBP.

Flexibility for Whole Grain-Rich Pasta  Minimize 

USDA recognizes that some School Nutrition Program operators may encounter difficulties when attempting to incorporate whole grain-rich pasta products into preferred menu items.  As such, Program operators that can demonstrate hardship in offering whole grain-rich pasta items may request a flexibility to continue to serve enriched pasta per the USDA memo SP 47-2014 “Flexibility for Whole Grain-Rich Pasta in School Years 2014-2015 and 2015-2016.”

 

The Texas Department of Agriculture has developed a Pasta Flexibility Request Form for SY 2014-2015 that CEs may download in TX-UNPS, complete and submit to TDA for review.  In order to access this form, login to TX-UNPS and navigate to Download Forms to locate the “Whole Grain-Rich Pasta Flexibility Request” Form ID SNP-112.  If you have any questions, you may contact TDA at SquareMeals@TexasAgriculture.gov or call 1-877-TEX-MEAL (1-877-839-6325).


Certification of Compliance with the Meal Pattern  Minimize 

New CEs for NSLP or SBP are required to successfully complete the certification of compliance with meal pattern process as part of applying to administer NSLP or SBP. TDA staff will notify the entity about the actions required to complete the certification process.

 

Existing CEs may use the certification of compliance with the meal pattern forms to assist them in menu planning, but are not required to do so.

 

Forms are available on USDA’s School Meals Certification of Compliance Web page.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.  

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits.  Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: 
 (1) mail: 
U.S. Department of Agriculture 
Office of the Assistant Secretary for Civil Rights 
1400 Independence Avenue, SW 
Washington, D.C. 20250-9410; 
(2) fax: (202) 690-7442; or 
 
 (3) email: program.intake@usda.gov.

This institution is an equal opportunity provider.
© 2017 Texas Department of Agriculture