Latest Coronavirus Updates
Child Nutrition Emergency Operational Cost Reimbursement Program
Background

Section 722 of the Consolidated Appropriations Act, 2021 provides additional funds to State agencies that administer the National School Lunch Program (NSLP), School Breakfast Program (SBP), and the Child and Adult Care Food Program (CACFP). USDA will provide these funds to TDA through two temporary reimbursement programs: 
  • School Programs Emergency Operational Cost Reimbursement Program
  • Child and Adult Care Food Program (CACFP) Emergency Operational Costs Reimbursement Program

Payments will be made directly by TDA to eligible CEs. CEs do not need to do anything to apply to receive these emergency cost reimbursement funds. TDA is calculating the reimbursements and will post resources to this webpage once the calculations are complete.

Purpose

Using a statutory formula, the emergency operational costs are designed to provide additional reimbursements for eligible school food authorities (SFAs) and CACFP operators whose revenues declined or were interrupted during the early months of the COVID-19 public health emergency. During this time, many program operators experienced significant loss in revenue and in many cases were forced to expend their savings, draw funds from other sources, and cut or suspend operations. This federal relief is intended to help address such shortfall.

Calculating Payments

Financial relief is provided based on loss of revenue due to the COVID-19 public health emergency. It allows eligible operators to receive: 
  • 55% of the difference between reimbursements from the months of April, May, and June 2020, and the same months in 2019 (or Alternative Period for “new” CEs), and
  • For March 2020 calculations, the payment is half of 55% of the difference between March 2020 and March 2019 (or Alternative Period for “new” CEs).

Terminology

Reimbursement Period:
March, April, May and/or June 2020

Reference Period:
March, April, May and/or June 2019

Alternative Period:
January and February 2020

“New” Program Operator:
A CE that was not yet operating during the reference period (March – June 2019) for any given month.

“All Other” Program Operators:
CEs operating at any time during the reference period.

Key Dates

Feb. 25, 2021 May 10, 2021
June 30, 2021
Sept. 30, 2021
Jan. 31, 2022
TDA’s initial application to USDA is due – TDA submitted the plan February 2.
TDA’s implementation plan due to USDA.
USDA recommended date to begin disbursement of funds to CEs.
All funds must be obligated to program operators.
All funds must be distributed by this date.


All of this information is also available here:
Emergency Operational Costs Reimbursement Program One-Pager


Formula Examples – Coming Soon!

TDA is conducting the reimbursement calculations based on the statutory formulas. TDA will post resources to this webpage once the calculations are complete and will inform eligible CEs of their calculated emergency operational cost reimbursement amount.


TDA Resources

NSLP/SBP Operators - COVID-19 Emergency Operating Costs Reimbursement Program
Purpose: To provide additional funding for Child Nutrition Program operators whose revenues decreased or were interrupted during the early days of the public health emergency.
You can download the slide deck here.

CACFP Operators - COVID-19 Emergency Operating Costs Reimbursement Program
Purpose: To provide additional funding for Child Nutrition Program operators whose revenues decreased or were interrupted during the early days of the public health emergency.
You can download the slide deck here.


Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: How to File a Complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410
Fax: (202) 690-7442; or
 
This institution is an equal opportunity provider.
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