Onsite Monitoring Due February 1

" December 1, 2021 - CEs that operate more than one site are required to conduct onsite reviews. Click for more information.
December 1, 2021 -  NSLP and SBP CEs that operate more than one site are required to conduct onsite reviews by February 1. If operating SSO, all sites need to be reviewed annually; however, TDA encourages all CEs to have their SSO site reviews completed by February 1, 2022 as a best practice. Onsite monitoring reviews ensure that the following requirements are met:

    • The counting system is consistent with the CE’s policy statement included in its approved Policy Statement for Free and Reduced-Price Meals, Attachment B: Meal Count/Collection Procedure(s).
    • The counting system, as implemented, yields the actual number of reimbursable free, reduced-price, or paid meals served for each day of operation.
    • The counting system prevents overt identification of students receiving free and reduced-price meals.
    • The system provides for adequate monitoring to ensure that only reimbursable meals are counted.

CEs may use the TDA-developed onsite monitoring forms available on Squaremeals.org that are applicable to the program.

For additional guidance on onsite monitoring, please see the Administrator’s Reference Manual (ARM), Section 20, Counting & Claiming


Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help.

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1. Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. Fax: (833) 256-1665 or (202) 690-7442; or
This institution is an equal opportunity provider.
SquareMeals.org Logo

Facebook Icon Instagram Icon
Twitter Icon YouTube Icon