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Revised Administrator’s Reference Manual (ARM)

" August 31, 2021 - Several revisions to the ARM were released. See the full list here.
Several revisions to the ARM were released as follows. Note that the Update Guide section located at the beginning of the sections provides detailed information about the topics addressed in this release.

Substantive guidance changes and clarifications were made to Section 17, Procurement regarding the following: 
  • Aggregate for micro-purchasing
  • Cost analysis for informal procurement
  • Clarification around micro-purchasing

Finally, the definition for “aggregate” was updated in the following sections:
  • Section 15, Program Integrity
  • Section 16, Financial System
  • Section 16a, Contract Management
  • Section 17a, Procurement Procedures
  • Section 17b, Buy American
  • Section 17c, Cooperate Purchasing
  • Section 18, Food Service Contracts

You can find these sections and a complete searchable ARM here. 

Please replace any previous versions of the above sections that you may have saved.


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In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: How to File a Complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410
Fax: (202) 690-7442; or
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Texas Department of Agriculture

Commissioner Sid Miller

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