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Programs > Child and Adult Care Food Program > Renewing CEs
Application Information for Renewing CEs
Interested Applicants
The information on this page is only for renewing CACFP CEs. If you are NOT a renewing Contracting Entity (CE), visit the New Applicants page to learn more about the Child and Adult Food Program (CACFP). 
CEs Not Renewing
CEs that do not wish to renew their participation must submit a written request to terminate their FND Permanent Agreement by mutual consent no later than September 30 of the current program year. Written notification should be emailed to CACFP.Bops@TexasAgriculture.gov.
Renewing CEs

Please refer to Section 4000 of the Policy Handbook for your organization type (Day Care Homes, Child Care Centers, Adult Day Cares and At-Risk Afterschool) for more information on managing the program.


Latest Program Application Updates
CACFP Program Year 2022-2023 (PY23)

June 28, 2022 - The program year for CACFP is set to default to PY23. Please take note of the program year in which you are updating the application packet to ensure that the correct program year is being updated.
“And Justice for All” Poster

Updated June 8, 2022 - USDA has recently released guidance regarding the AJFA posters. Currently, USDA is working with TDA and will provide newly printed AJFA posters later this year. TDA is working on a statewide distribution plan and will communicate to all CEs when posters are available and being sent to your CE locations to be distributed to your sites.
Important Renewal Application Deadlines:
CACFP Renewal Applications for 2022-2023 open in TX-UNPS on July 1. 

DUE DATES: 
We recommend submitting your application by:
      • August 15, 2022 if you were notified that you are a Tier 3 Renewal, and/or if you are a Dual Sponsor (a sponsor of Centers as well as Day Care Homes).
      • August 30, 2022 if you are a sponsoring organization, a Tier 2 Renewal, and/or are making significant changes to your previously approved application packet.
      • September 1, 2022 if you are an independent center and/or Tier 1 renewal.

IMPORTANT DATES AND INFORMATION:

  • September 1, 2022 - If you wish to participate in the CACFP for Program Year 2023 you MUST SUBMIT AN APPLICATION FOR RENEWAL via TX-UNPS by this date. Only complete applications that have no errors will be approved for renewal.
  • After September 1, 2022 - Submitting an application after this date may delay advance payments and payments for claims.
  • December 1, 2022 - ALL CACFP renewing CEs must have an approvable application submitted; CACFP renewing CEs whose applications that cannot be approved as submitted as of the mentioned December date will not be eligible for claim reimbursement for the month of October 2022.

Documentation Submittal Guidance
At minimum, the following information must be submitted:
  1. Contracting Entity Application
    • Any fields that have changed
    • All fields for which the information did not “roll-over”
  2. Annual Audit - information in this screen must be updated each year.
  3. Budget
    • Sponsoring organizations must submit a new budget each year
    • Independent centers must submit a budget if there are changes to the budget or if TDA requires a new budget (the CE will be notified if a new budget is required)
  4. Preferences for Advances
    • CEs must indicate a preference for advances each year, and if electing to receive advances must complete the Advance Request screen 
All forms/documentation not submitted in TX-UNPS must be completed in ink or other non-erasable print. 
Any other changes not already submitted that affect Program participation, must be submitted with the renewal as well.

Per federal regulations, applicants may not contract with a third party for the preparation and submittal of application materials.

DUAL SPONSORS ONLY:
All Dual Sponsors’ (sponsors of centers as well as day care homes) budgets must be reviewed simultaneously by TDA. Therefore, all dual sponsors must submit their applications for centers and daycare homes at the same time.

General Application Guidance:
DOCUMENTATION SUBMISSIONS:
Submit required documents and completed application (include your contracting entity (CE) ID on all correspondence, if applicable) to one of the following:
Email to:       
CACFP.BOps@TexasAgriculture.gov

Mail to:         
Texas Department of Agriculture
Food and Nutrition Division

Attn: F&N Business Management - Program Eligibility

P.O. Box 12847

Austin, Texas 78711

Overnight to:
Texas Department of Agriculture           
Food and Nutrition Division             
Attn: F&N Business Management - Program Eligibility 
1700 North Congress Ave.

Austin, Texas 78701

Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help. Additional translations services available as well.

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.
 

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.
 

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:
1. Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. Fax: (833) 256-1665 or (202) 690-7442; or
This institution is an equal opportunity provider.
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