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Pandemic Electronic Benefit Transfer (P-EBT)
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To reveal more information on the topics below, click on the + sign.
Overview of P-EBT for School Year 2021-2022
Information on 2022 Summer P-EBT
2022 P-EBT Local Administrative Cost Grants for Schools
Updated Information as of 10/72021
2022 Local Level Administrative Cost Grant Subrecipients - Posted 02/23/2023
*If you have not received payment, you may need to complete the following TDA Payee Forms.
In addition to benefits awarded directly to families, administrative funds are available to all contracting entities for the National School Lunch (NSLP) and National School Breakfast (SBP) responsible for activities related to the FY 2022 State Pandemic Electronic Benefit Transfer (P-EBT) program. This includes CEs that operated the Seamless Summer Option in place of traditional NSLP/SBP due to COVID 19 waiver flexibilities. The Texas Department of Agriculture is responsible for providing funding to all schools.
FY 22 P-EBT activities are all P-EBT activities that occurred between October 1, 2021 – September 30, 2022 in conjunction to P-EBT benefits issued for School Year 2021-2022 and Summer 2022.
Funds will be deposited directly into the child nutrition account. P-EBT Local Level Administrative Cost Grant Awards may not be used to pay for expenses that are already covered by a federal grant. Therefore, funds may need to be transferred to a different account to pay for reimbursable expenses.
1 P-EBT eligible children are defined as those eligible for free or reduced-price meals and/or enrolled in a special provision school. TDA used reference months from FY20, FY21, and FY22 for each CE to calculate number of eligible children.
Examples of allowable reimbursable costs under this grant include:
- Limited Salaries of Personnel: Limited salaries not paid for through a federal grant to administer P-EBT. For example, staff time processing applications used solely for P-EBT eligibility, providing data for P-EBT purposes or time spent providing technical assistance to families on P-EBT. A budget transfer must be completed for expenses typically paid out of the school food service account, for expenses like partial salary.
- Systems: Cost for computer software systems specifically designed to support P-EBT activities.
- Equipment: Equipment such as business equipment, furniture used to implement P-EBT activities.
- Support services/contracts: Contracted services used to implement P-EBT activities such as outreach and eligibility services.
- Supplies: Supplies such as office supplies, paper used to implement P-EBT activities.
- Indirect Costs: Indirect costs such as printing costs, rent, utilities or other indirect costs used to implement P-EBT activities.
Unallowable costs include expenses that are:
- Costs not necessary or responsible for the administration of FY22 P-EBT.
- Expenses already reimbursed under another Federal award.
- Costs incurred for earlier iterations of P-EBT (such as benefits issued in Summer 2020, SY 20-21, or Summer 2021).
Updated 10/04/2022
Returning P-EBT Funds
Use the PEBT Administrative Funds Return Remittance Slip when returning P-EBT local administrative cost funds to the Texas Department of Agriculture. The form includes a space for the reason for the return and must be attached with your check. It is important to list the reason for reporting and tracking purposes.
Additional P-EBT Resources for Schools and Families
2021 P-EBT Local Administrative Cost Grants for Schools
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Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help.
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In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.
Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.
To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:
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1. Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. Fax: (833) 256-1665 or (202) 690-7442; or
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This institution is an equal opportunity provider.
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