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Reminder: Acceptance of USDA Foods Delivered by State-Contracted Warehouses

Published: 109 days ago

" TDA would like to issue the following friendly reminder regarding the do's and don'ts to accepting USDA Foods at time of delivery by a state-contracted warehouse.
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In an effort to minimize the volume of rejected/returned product, this is a reminder that all items of USDA Foods delivered by the state-contracted warehouse must be accepted in whole by the school Contracting Entity (CE) at time of exchange. This is especially the case if the warehouse is delivering everything on a CE Delivery Order placed by the CE. Per the current Request for Proposal, state-contracted warehouses may also add short-shelf and/or time-sensitive items to a CE’s Delivery Order (fresh produce and dairy products) but must provide notification of doing so prior to the delivery date. CEs should also accept USDA Foods items added by the state-contracted warehouse provided the CE was given an opportunity to modify the additions to the order prior to the delivery date.

The exceptions to this policy include the approval to reject the portion of USDA Foods identified as out-of-condition or portions of a delivery order added by a state-contracted warehouse to which the CE was not given advance notification (except for sensitive shelf-life items). CEs may only reject the affected portions of the order under these conditions.

Please share this information with all school staff responsible for accepting USDA Foods deliveries. Questions regarding this can be directed to the Education Service Center Child Nutrition Department or to commodityoperations@texasagriculture.gov.

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Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help. Additional translations services available as well.

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1. Mail:

U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410; or

2. Fax: (833) 256-1665 or (202) 690-7442; or

3. Email: program.intake@usda.gov.

This institution is an equal opportunity provider.