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Revised Milk Service Policy for Adult Day Care Providers and Multiple Document Upload News

" March 1, 2022 - Adult Day Care Providers using the "Offer vs. Serve" meal service, using trending documentation, do not necessarily need to have milk on hand for 100% of the meals being served. Also, the new capability has been added to TX UNPS - CEs can now upload multiple documents at a time, saving time and increasing efficiency as they respond to requests for documentation during an administrative review.
March 1, 2022 - The Food and Nutrition Division has revised the CACFP milk availability policy for adult day care (ADC) providers who use the “Offer versus Serve” (OVS) meal service plan. Under the revised policy, ADC’s using OVS are no longer required to have a milk serving for 100% of the meals being served if certain criteria are met. If the enrolled population consists of a stable set of participants, the ADC can take steps to predict the amount of milk that will be consumed. With appropriate documentation – including documentation on trends and analysis - supporting the volume of milk needed to meet the preferences of their clients, along with extra milk for contingencies, the ADC need only have the number of servings of milk available for each meal that their clients will consume.

An ADC using OVS and wanting to take advantage of the revised policy must have an internal policy that explicitly states that milk service will be based on documented trends, acknowledges that any meals served after milk is not available will not be claimed, and identifies the specific documentation that will be used to identify the correct amount of milk needed to satisfy their clients’ preferences. Documentation must be maintained and available for review upon request.
The revised policy does not prescribe what documentation should be maintained, but the ADC’s internal policy should clearly identify the documentation, the periodic monitoring for continued relevance and accuracy, the date of implementation, and the responsible individual. Documentation to support the reduced amount of milk that needs to be kept on hand may include a mix of medical waivers, a record of milk consumption for six months by enrolled participant, meal production records that identifies actual milk consumption vs. milk provided, a document that each enrollee signs stating a preference, and/or other documentation that clearly indicates a pattern of consumption and personal preference.

TX-UNPS enhancement – CE Documentation Upload:
A new TX-UNPS enhancement has been added to the CEs’ Review Attachments page. This enhancement streamlines the Administrative Review (AR) Document Request Packet (DRP) process for CEs by allowing the CE to upload multiple documents at the same time, supporting efficiency and time savings for CEs. CEs who are ready to upload the DRP information need only log into TX-UNPS, access the Review Attachments page, and hold down the Control (Ctrl) key to upload multiple documents at one time. Please contact your local Education Service Center (ESC) for technical assistance, if needed.


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1. Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. Fax: (833) 256-1665 or (202) 690-7442; or
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