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Documentation Submission

" June 20, 2022 - You may upload your supporting documentation directly to TXUNPS via the CACFP application packet in the Checklist Section. Documents must be uploaded in PDF format. Any documentation/information not provided as part of the application packet in TX-UNPS should be submitted via CACFP.BOps@TexasAgriculture.gov (click to view more).
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June 20, 2022
» You may upload your supporting documentation directly to TXUNPS via the CACFP application packet in the Checklist Section. Documents must be uploaded in PDF format. 
» Any documentation/information not provided as part of the application packet in TX-UNPS should be submitted via CACFP.BOps@TexasAgriculture.gov .
» ALL CEs must be prepared to submit a compensation plan as part of the application for participation in the CACFP (refer to FNS 796-2, Rev.4 for additional guidance). Previous review and/or approval of the compensation plan DOES NOT EXEMPT a CE from this requirement; if the compensation plan is requested as part of the application packet the CE must provide it for review and approval.

NEW: Following a recent USDA Management Evaluation (ME) of the CACFP, the following clarifications are being provided to all Sponsoring organizations in reference to the documentation requirements as they pertain to an at-risk site:

Applies to ALL NON-SCHOOL Food Authorities (SFA) CE’s: Attendance Area Verification for all at-risk sites:
» Non SFA CE’s must submit documentation verifying that the address of the At-Risk site is within the attendance area for the qualifying elementary, middle or high school information entered in the site application.  
» Area eligibility documentation is valid for 5 years. 
» CE’s are responsible to provide all eligibility documentation prior to the expiration date for all of their approved at-risk site to re-establish eligibility. 
» All CACFP At-Risk sites that are not licensed must submit documentation demonstrating compliance with city, county or state health and safety requirements with their application.
» All Non-ISD sponsoring organizations wishing/planning on sponsoring a school campus/a site that is located on a school campus MUST provide a signed agreement from the appropriate District Office/District Official for each (of the) site(s) that the non-ISD sponsoring organization is submitting for approval. The agreement must confirm that the appropriate District Office/District Official has given permission for the non-ISD sponsoring organization to service the school campus/site that is located on a school campus (the agreement must include all of the school campuses/sites located on a school campus that the non-ISD sponsoring organization is submitting for approval), the program that the non-ISD sponsoring organization is allowed to operate on each of the school campus/site that is located on a school campus, and the effective date of the agreement. Please note that if the school district in question is providing the same services as proposed to be provided by the non-school entity there may be a conflict of interest and/or a possible non-compliance issue; school-districts will receive priority of service as decreed by program rules and regulations.

The Specific Prior Written Approval (SPWA) process is incorporated into TXUNPS. (the SPWA Processing Guide is located on www.squaremeals.org under CACFP Resources.
» CEs wishing to submit any costs for SPWA must do so via TXUNPS. 
» SPWA can be submitted independently from the application packet.
o Supporting documentation, if needed, must accompany the request for SPWA.
o CE’s must specifically identify and request approval of new and renewing SPWA costs during the annual budget approval process.

Note: Material changes in the terms of the contract will require a re-bid process of the product/service resulting in the need for a new SPWA request. Examples of material changes would be number of items requested has changed from original contract, different types or brands of products are required, additional services are required, etc.

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Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help.

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1. Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. Fax: (833) 256-1665 or (202) 690-7442; or
 
This institution is an equal opportunity provider.
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