Procurement Review
IMPORTANT RESOURCES

From TDA


From USDA



The Procurement Review (PR) will determine how a CE complies with the United States Department of Agriculture’s (USDA) Food and Nutrition Services program procurement standards as outlined in 2 CFR 200.319(a) (OMB Uniform Guidance) as well as state and local procurement regulations.  The PR will be conducted in TX-UNPS. 

Overview of the Procurement Review (PR):

  1. The CE will upload required documents and complete the procurement table by procurement method, including RFP number, by specified due date.
  2. The Administrative Review Specialist (ARS) or Administrative Financial Review Specialist (AFRS) will review the completed documents and the procurement table and select a sample of procurement contracts for review.
  3. The ARS or AFRS will send notification on selected sample with due date.
  4. The ARS or AFRS will conduct the PR and assess compliance with procurement regulations.
  5. The ARS or AFRS will communicate any findings, technical assistance and require the CE to complete any corrective action, as applicable.
  6. Once the corrective action has been approved, the ARS or AFRS will close the review and will send notification to the CE.

Available Training:

  1. Procurement Review TX-UNPS Training - This training can be utilized to explain the process of how to fill out the procurement table in TX-UNPS.
  2. PR Process Flowchart for CE - This workflow details how the CE can expect their procurement review process to flow. (Updated 7/19/2021)
  3. Procurement Review Documents – This is a list of required documents that will be requested for the PR. Additional documents may be requested as needed.
Detailed Results for SY 2020-2021 Procurement Reviews with Findings: A list of CEs that had findings as a result of their Procurement Review from TDA along with the following additional information:

  • List of findings
  • Type of findings
  • Corresponding procurement review question



When is My Review?
Using this tool to prepare for an Administrative Review is highly recommended. 

For the slides to the presentation given during the School Call on June 2, 2021, click here.

Important Note: Administrative, Procurement and Financial Reviews schedules are subject to change.

Procurement Reviews - Lessons Learned

Minimize
The Texas Department of Agriculture (TDA) provides this information to assist you, as a Contracting Entity (CE), in identifying potential problems. Avoiding these pitfalls will help you comply with program requirements and receive full reimbursement for eligible expenses. Most of all, preventing these common findings will help you and TDA achieve the goal of ensuring that healthy meals and snacks are provided for children.
SNP Procurement Reviews Lessons Learned

Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help.

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1. Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. Fax: (833) 256-1665 or (202) 690-7442; or
 
This institution is an equal opportunity provider.
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