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SFSP Supplemental Guide Released November 28!

Published: 59 days ago
" December 2, 2022 - TDA has updated its SFSP Supplemental Guide with extensive edits. This is a first step toward creating a new, comprehensive SFSP Handbook.
December 2, 2022
TDA has updated its SFSP Supplemental Guide with extensive edits. This is a first step toward creating a new, comprehensive SFSP Handbook. Updates in this version are highlighted in yellow. They include:
  • Non-substantive reorganization and repair of broken links/incorrect references. Added log of Chapter Updates.
  • Removed citations referencing USDA memos in the case when the memos have been superseded by the September 2022 Final Rule.
  • Added Viability, Capability, and Accountability Performance Standards as defined in the 2022 Final Rule.
  • Defined application flexibilities for new SFSP CEs participating in NSLP, SBP, and/or CACFP.
  • Clarified requirements for using area eligibility to qualify closed enrolled SFSP sites.
  • Clarified that meals cannot be served at school sites during an unanticipated school closure unless approved via waiver.
  • Clarified that the USDA Demonstration Project for Extreme Heat has not yet been continued for Summer 2023.
  • Added new guidance that a CE must have a Unique Entity Identifier number as opposed to a DUNS number, which has been discontinued.
  • Added policy around salary requirements, including for CEs that operate both SFSP and CACFP.
  • Clarified that the FND-101 form has been retired, and CEs must now use the FND-135 form to request access to TX-UNPS.
  • Clarified guidance around budget adjustments.
  • Updated citations for the location of Texas Administrative Code appeal procedures.
  • Clarified requirements around field trips.
  • Clarified updated OVS requirements for school food authorities per the 2022 Final Rule.
  • Clarified updated meal service time requirements per the 2022 Final Rule.
  • Updated links to the Emergency/Sole Source Procurement request form.
  • Added new guidance about two weeks site visits per the 2022 Final Rule.
  • Added comprehensive Civil Rights guidance, including best practices about how to collect racial/ethnic data.
  • Added policy about how unallowable costs should be recouped.
  • Clarified allowability of costs for hair covers, aprons, and knife or heat safe gloves.
  • Updated the Nondiscrimination Statement
  • Updated the Texas County Code list


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In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at:, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1. Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. Fax: (833) 256-1665 or (202) 690-7442; or
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