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SFSP Performance Standards Now Codified in the Code of Federal Regulations

Published: 58 days ago
" December 2, 2022 - The Final Rule, Streamlining Program Requirements and Improving Integrity in the Summer Food Service Program (SFSP), published September 19, 2022, codified in the Code of Federal Regulations (7 CFR 225) specific Performance Standards that SFSP CEs must adhere to in order to operate SFSP.
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December 2, 2022 - The Final Rule, Streamlining Program Requirements and Improving Integrity in the Summer Food Service Program (SFSP), published September 19, 2022, codified in the Code of Federal Regulations (7 CFR 225) the following Performance Standards that SFSP Contracting Entities (CEs) must adhere to in order to operate SFSP:

Performance standard 1.  The CE must be financially viable.

CEs must expend and account for SFSP funds, consistent with 7 CFR 225; FNS Instruction 796-4, Financial Management in the Summer Food Service Program; 2 CFR part 200, subpart D; and USDA regulations 2 CFR parts 400 and 415. To demonstrate financial viability and financial management, the CE’s management plan must:
  • Describe the community's need for summer meals and the CE’s recruitment strategy:
  • Explain how the CE's participation will help ensure the delivery of SFSP benefits to otherwise unserved sites or children; and
  • Describe how the CE will recruit sites, consistent with TDA requirements.
  • Describe the CE's financial resources and financial history:
    • Show that the CE has adequate sources of funds available to operate the SFSP, pay employees and suppliers during periods of temporary interruptions in SFSP payments, and pay debts if fiscal claims are assessed against the CE; and
    • Provide audit documents, financial statements, and other documentation that demonstrate financial viability.
  • Ensure that all costs in the CE’s budget are necessary, reasonable, allowable, and appropriately documented.

Performance standard 2.  The CE must be administratively capable.
Appropriate and effective management practices must be in effect to ensure that SFSP operations meet the requirements of this part. To demonstrate administrative capability, the CE must:
  • Have an adequate number and type of qualified staff to ensure the operation of the SFSP; and
  • Have written policies and procedures that assign SFSP responsibilities and duties and ensure compliance with civil rights requirements.

Performance standard 3. The CE must have internal controls and other management systems in place to ensure fiscal accountability and operation of the SFSP. To demonstrate SFSP accountability, the CE must:
  • Demonstrate that the CE has a financial system with management controls specified in written operational policies that will ensure that:
    • All funds and property received are handled with fiscal integrity and accountability;
    • All expenses are incurred with integrity and accountability;
    • Claims will be processed accurately, and in a timely manner;
    • Funds and property are properly safeguarded and used, and expenses incurred, for authorized SFSP purposes; and
    • A system of safeguards and controls is in place to prevent and detect improper financial activities by employees.
  • Maintain appropriate records to document compliance with SFSP requirements, including budgets, approved budget amendments, accounting records, management plans, and site operations.

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In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1. Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. Fax: (833) 256-1665 or (202) 690-7442; or
 
This institution is an equal opportunity provider.
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