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Verification Process Begins in October!

" September 30, 2021 - Please click on the title for verification reminders and new information, including verification information for CEs operating SSO.
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September 30, 2021 - For detailed guidance on verification, please see the Administrator’s Reference Manual (ARM), Section 6, Verification.

Determining Sample Size

CEs are required to determine the verification sample size based on the total number of household applications approved by the CE as of October 1st. TDA will notify each CE by email of sample size methods the CE may use. However, any CE may choose to use the Standard Sampling Method. CEs should utilize the Sample Method Worksheet to determine the verification sample number. 

Student Count for the Verification Report

October 31st is the official “student count” day for NSLP. All CEs will need to count the number of students enrolled. CEs will also need to count the number of students with approved applications and the number of students directly certified BY EACH CATEGORY. The count of students with applications does not apply to CEs that are RCCIs or sites that participate in CEP or P2. CEs that participate in CEP and P2 are required to report the count of students directly certified.

Because Texas is allowed to use Medicaid data to determine eligibility, TDA must report the number of students in each of the direct certification categories. TDA has developed the Preliminary Verification Report to collect the direct certification data and to provide edit checks for the SFA Verification Report (the TX-UNPS version). The Preliminary Verification Report will open November 1st and is due November 15th. This is a JotForm and the link to the Jotform will be provided in an email to CEs and in Download Forms on TX-UNPS (SNP-123). 

The count of students reported on the Preliminary Verification Report MUST equal the count of students reported on the SFA Verification Report. Even though it is two different reports and the data is reported differently, it is the same data. 

The categories of direct certification are:
    • SNAP
    • TANF
    • Medicaid Free
    • Medicaid Reduced-Price (not reported on SFA Verification Report) 
    • Foster
    • Homeless
    • Migrant
    • Runaway
    • Head Start

Verification Requirements for SSO

Verification activities for SSO CEs have not been waived. Any CE that processed applications, even if just for P-EBT purposes, should proceed with determining their verification samples based on the number of approved applications as of October 1, 2021. TDA has developed new English and Spanish SSO verification letter templates that explain how verification results may affect student eligibility at the beginning of SY 2022-2023 but will not affect the student’s eligibility to receive free meals in SY 2021-2022. Those templates are located here.

All SSO operators, even those that did not process applications, must still complete reporting activities as described below: 
    • If CEs operating SSO have not collected any applications, they will indicate “0” for the number of applications received when submitting their verification data. 
    • Community Eligibility Provision (CEP) schools, Provision 2 non-base year schools, and Residential Child Care Institutions should continue to report as outlined in the Administrator’s Reference Manual. 
    • CEs must use direct certification and categorical information to complete and submit to TDA the Preliminary Verification Report no later than November 15, 2021. This report is accessed in TX-UNPS under Applications and Download Forms – SNP-123.
    • CEs must report their verification results to TDA in the Mandatory Annual Verification Report, FNS-742 no later than February 1, 2021. This report is accessed in TX-UNPS under Applications and Verification Report. 
    • CEs may begin submitting verification data to TDA as early as the beginning of November 2021.

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Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: How to File a Complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410
Fax: (202) 690-7442; or
 
This institution is an equal opportunity provider.
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